State Fair Community College

Policies

Please note that the award of financial aid is based on your attending classes through the completion of each semester.  When aid is awarded for a semester and you stop attending you will most likely have to repay up to 100% of your financial aid and tuition and fees to the U.S. Department of Education and/or SFCC.  Please notify the Financial Aid Office before you withdraw from your classes. Students on financial assistance must maintain cumulative grade point averages as follows in order to continue to receive assistance. These cumulative GPA requirements differ from academic requirements in that financial aid uses cumulative credit hours attempted versus credit hours completed. 

Grade Point Average (GPA)

Students on financial assistance must maintain cumulative grade point averages as follows in order to continue to receive assistance. These cumulative GPA requirements differ from academic requirements in that financial aid uses cumulative credit hours attempted versus credit hours completed.

Hours Attempted

Minimum Cumulative GPA

12 hours

1.50

24 hours

1.75

36 hours

1.85

48 hours

2.00

 

GPA is calculated by dividing total graded hours (those receiving a grade of A, B, C, D, F, or U) into the total grade points awarded for those hours.  Any grades other than those listed previously are not included in the GPA calculation.  A 2.0 GPA is the minimum requirement for graduation.

Financial Aid Satisfactory Academic Progress Standards

Federal and state financial aid is intended to assist students as they make successful progress towards completing a certificate or degree. Therefore students have a responsibility to successfully complete the classes they enroll in to maintain their eligibility for federal and state financial aid. All students receiving federal and state financial aid must enroll in courses which lead to the specific degree or major they are pursuing. Students who attend SFCC without financial assistance, and then apply for assistance, will have to meet the satisfactory progress standards as if they had received assistance from the beginning of their attendance at SFCC. 

The State Fair Community College Satisfactory Academic Progress policy is applied equally to new, continuing and transfer students, and to all federal and state financial aid programs administered through the SFCC Financial Aid Office. All students are required to meet the cumulative requirements to be eligible to receive funds from these programs. Students who fall behind in their coursework, or fail to achieve minimum standards for grade point average and completion of classes, lose their eligibility for all types of federal and state financial aid. 

A financial aid eligibility check will be performed at the end of fall, spring, and summer semesters to verify your eligibility to receive financial aid for the next semester. You may check your status through mySTAR under the Financial Aid tab, Financial Aid Requirements Channel, and click on the "Progress" link. 

To maintain your financial aid eligibility you must complete a degree or certificate program before you have attempted 150 percent of the total credit hours it takes for your program.  In many cases this means completion before reaching 96 credit hours attempted unless your program of study has more than 64 hours required for your degree. This requirement is known as the 150 percent limit.

You must successfully complete (pass) a minimum of 67 percent of the hours that you attempt. For example, if you have attempted 19 credit hours you would have to have successfully completed at least 13 credit hours to maintain your eligibility.  This is a cumulative calculation and is based on all classes attempted.

You must maintain the minimum Grade Point Average (GPA) required for the number of hours that you have attempted. Students on financial assistance must maintain cumulative grade point averages as follows in order to continue to receive assistance.  

Hours Attempted
Minimum Cumulative GPA
12 hours
1.50
24 hours
1.75
36 hours
1.85
48 hours
2.00

 

For most SFCC degrees a student needs to successfully complete 64 credit hours in order to be awarded the degree. Students are allowed to attempt up to a maximum of 150 percent (normally 96 credit hours) of the credit hours required for the degree and still be eligible to receive their federal and state financial aid, assuming all other criteria are met. All coursework attempted during every semester, including fall, spring and summer, are evaluated and all hours enrolled in whether repeated, dropped, withdrawn (past the 100% refund period), or graded are counted in the 96 credit hours (150%) limit whether you received financial aid or not. 

Students participating in the State Fair Community College Financial Aid Program are required to submit official college transcripts from previous institutions. Transfer credit accepted from other colleges and universities will be included in the number of credit hours attempted and earned.

SCHOLARSHIP ELIGIBILITY

Both academic standards and time limits are established for scholarships awarded by SFCC and are specific to the award. Terms for continuation of each scholarship are available in the Financial Aid Office.

FINANCIAL AID APPEALS PROCESS

Should extenuating circumstances exist which contribute to failure to meet these standards, students may appeal by submitting the SFCC Satisfactory Academic Progress Appeal request. The appeal request is located in the student portal, mySTAR, on the Campus Resources Tab on the left-hand side of the web page.  At the time of submission, all supporting documentation of the extenuating circumstances, degree evaluation from DegreeWorks, academic success plan, and financial awareness counseling confirmation page must be attached to the request.  All requests will be evaluated on a case-by-case basis. 

Extenuating circumstances are defined as; (A) serious illness of the student,  (B) serious injury of the student, (C) death of a relative, or, (D) other special circumstances. Generally, excessive work hours will not be considered as extenuating since students are expected to balance their academic course load with other commitments. Documentation of circumstances may be required. The appeal process is explained in detail at the Financial Aid Satisfactory Academic Progress Appeals web page.

The Dean of Academic and Support Services or his designee will review your request to determine if the justification explained in the appeal warrants overriding College policy.  Students will be notified in via their SFCC student email of the decision. Please refer to the SAP Appeal Process explanation for a more detailed explanation.

Achievement of a cumulative 2.0 GPA will restore good standing academically; financial aid good standing will depend both on academic progress and hours completed. Eligibility for federal financial aid may be reestablished by completing without any federal financial aid assistance; sufficient credit hours to bring your completion rate to 67% or higher and/or raise your GPA to the minimal standards. 

FINANCIAL AID WARNING

A student whose cumulative GPA is less than the required minimum GPA shown on the above chart for the number of credit hours completed and/or fails to complete the required number of hours per hours attempted (see satisfactory academic progress chart above), will be placed on financial aid warning in the succeeding academic term.  Warning status still allows the student to receive financial aid.  The student does not need to appeal this status.

FINANCIAL AID SUSPENSION

Students on probation whose GPA at the conclusion of the warning term is less than the required cumulative GPA as shown on the chart for the number of credit hours completed, and/or who failed to successfully complete at least 67 percent of all credit hours attempted, will be suspended from financial aid benefits.  Students who are suspended will not be eligible to receive any federal financial aid (Pell Grant, student loans, work study, or Supplemental Educational Opportunity Grant).  A student will regain eligibility to participate in the financial aid programs, upon coming into compliance with the cumulative coursework attempted and GPA requirements.

In addition, students whose cumulative attempted hours exceed the maximum time frame will be suspended from financial aid benefits.  Students who have graduated with a certificate or an associate degree and plan to pursue another certificate or associate degree should check with a Financial Aid Advisor to see if they are eligible to receive financial assistance. 

 Students may appeal their suspension if they have documented mitigating circumstances.  The appeal process is explained in detail at the Financial Aid Satisfactory Academic Progress Appeals web page. 

Students may appeal their financial aid eligibility suspension up to two times during their academic career at SFCC.

ELIGIBILITY AND ENROLLMENT STATUS FOR RETAKING COURSEWORK

For financial aid purposes, a student may retake, one time only, a previously passed course and still receive Federal Title IV financial aid funds for that retake.  For this purpose, passed means any grade higher than an "F", regardless of any SFCC or specific SFCC academic program policy requiring a higher grade to be considered to have passed the course.  This retaken class may be counted towards a student's enrollment status, and the student may be awarded Title IV aid for the enrollment status based on inclusion of the class.

A student may be repeatedly paid for repeatedly failing the same course (normal SFCC Satisfactory Academic Progress policy still applies to such cases), and if a student withdraws be­fore completing the course that he or she is being paid Title IV funds for retak­ing, then that is not counted as his or her one allowed retake for that course. However, if a student passed a class once then is repaid for retaking it and fails the second time, that failure counts as their paid retake, and the student may not be paid for retaking the class a third time.

If a student withdraws from all Title IV eligible courses in the payment period or period of enrollment and continues to attend only the course(s) that he or she is completing or repeating for which he or she may not receive Title IV aid during that period, the student is a withdrawal for Title IV purposes. This is because a student is considered to be attending a Title IV eligible program only if he or she is attending one or more courses in that program for which the student is receiving Title IV, HEA program funds.

 Nondiscrimination and Accommodations Policy

State Fair Community College does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation, veteran status, or age in its programs and activities or in employment. The following persons have been designated to handle inquiries regarding the nondiscrimination policy: Director of Human Resources, Hopkins Student Services Center, (660) 596-7484, or Dean of Student and Academic Support Services, Hopkins Student Services Center, (660) 596-7393.The Hopkins Center is located on SFCC’s Sedalia campus at 3201 W. 16th St., Sedalia, MO 65301. Inquiries also may be directed to the U.S. Department of Education, Office of Civil Rights at OCR.KansasCity@ed.gov.
 
Interested persons may obtain information as to the existence and location of services, activities and facilities at State Fair Community College that are accessible to and usable by persons with disabilities by contacting the Access Counselor, Student Services Office, Hopkins Student Services Center, Room 751, SFCC, 3201 W. 16th Street, Sedalia, MO 65301, (660) 530-5832.
 
 
Ley de Amoldamiento y No discriminación
State Fair Community College no discrimina a causa de la raza, nacionalidad, sexo,  la discapacidad, religión, tendencia sexual, estatus de los veteranos de las Fuerzas  Armadas, o edad en todos sus programas y actividades o empleo.  Las personas que siguen han sido encargadas de tratar la información cerca de la Ley de no discriminación: Director de los Recursos Humanos, Hopkins, Centro de Servicios para los Estudiantes. Tel. (660) 596-7484, o Decano de Estudiantes y Servicios de Apoyo Académico, Centro de Servicios para los Estudiantes Hopkins. Tel.(660) 596-7393. El centro Hopkins está ubicado en State Fair Community College en el campus de Sedalia en la Calle W.16th, 3201 en Sedalia, Missouri 65301. Se puede inquirir por más información al Departamento Estadunidense de la Educación, oficina de Los Derechos Humanos OCR.KansasCity@ed.gov.

Las personas interesadas pueden recibir más  informaciones en los locales de servicios de State Fair Community College que son disponibles y accesibles a las personas con discapacidades contactando el Cónsul  de Acceso en la Oficina del Servicio para los Estudiantes, Centro de Servicio para los Estudiantes Hopkins, habitación 751, State Fair Community College,  Calle W. 16th 3201 en Sedalia, Missouri 65301. Tel. (660) 530-5832.

 

 

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