FERPA - Annual Notification of Rights
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
(1) The right to inspect and review the student's education records within 45 days of the day the
college receives a request for access.
A student should submit to the Vice President of Educational and Student Support Services a written request that identifies the record(s) the student wishes to inspect. The college official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the college official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
(2) The right to request the amendment of the student’s education records that the student believes
are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
A student who wishes to ask the college to amend a record should write the college official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
If the college decides not to amend the record as requested, the college will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
(3) The right to provide written consent before the college discloses personally identifiable information
from the student's education records, except to the extent that FERPA authorizes disclosure without
The college discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted as its agent to provide a service instead of using college employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the college.
Upon request, the college also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the
college to comply with the requirements of FERPA. The name and address of the Office that
administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Directory Information Notification
State Fair Community College has designated the following items as Directory Information:
· Date/Place of birth
· Telephone number
· Dates of attendance
· Hours completed
· Degrees and awards, including honor lists
· Previous educational agency
· Major field of study
· Participation in officially recognized activities and sports
· Photographs taken for identification or in college publications
· E-mail addresses
· Job placement records
· Height/weight of student athletes
· Current enrollment
State Fair Community College may disclose these items without written consent, unless the student has submitted a written request to the Academic Records and Registrar office not to release directory information pertaining to him or her. The student has the right to request non-disclosure of directory information while in attendance and the request remains in effect until the student requests the institution to remove it.